Pathway:Accounting > GL Transaction Processing
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GL Transaction Processing consists of four screens that allow you to review all transactions posted in Navusoft by GL Account, and create new GL batches to post to your general ledger. Transactions displayed on the screen are organized by A.R. period, and Type.
Prerequisites
Batches are not able to be included in GL processing if there are any errors linked to them. Follow the steps below to resolve any setup errors the system has identified.
1. Review Setup Errors
Because errors are based on current setup, select the ‘Setup Errors’ link to review setup discrepancies. The Setup Warning column in the GL Setup Errors popup window will display the location where additional setup is needed - this is not a link and requires navigating to the setup location outside of the GL Transaction Processing tool.
After updating the setup causing the error, return back to GL Transaction Processing and Load the Pending screen again.
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2. Review Transaction Errors and Fix Errors
If an error count displays in the Errors column for a batch, select it to review the GL Account affected. If the error is an expected error (something setup was not going to fix, but is correct), select Fix Error and the error(s) will be resolved.
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Create a GL Batch
After a batch has been created, it is available to view and Post from the In Progress tab. Note: Batches with errors are not able to be included in GL processing.
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Select the AR Period. Only transactions from the selected period will display.
Select Type to filter and display a specific type of transaction on the screen.
Select all the transactions you would like to include in the batch.
To select all transactions, check the empty box in the upper left-hand corner of the header. Otherwise, check the box to the left of each transaction that the batch should include.
Select Create GL Batch and a Confirmation window will display.
Enter a note to display along with the batch.
Select Create Batch.
In Progress Batches
Use the In Progress tab to review GL batches before they are posted. This screen (and the Posted screen) features drill down functionality to view information by GL account and then by transaction.
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If needed, reverse a batch from In Progress back to Pending by right clicking within the row of the batch and selecting Reverse Batch. |
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Post a GL Batch
To post a GL batch after it has been reviewed, the following steps are used.
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From the In Progress tabs:
Right click on the batch that is ready to be posted.
Select the Post Batch from the list of options that display.
When the Confirmation window Select Yes to confirm. The batch is now posted.
Export a GL Batch
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To Export:
Select the In Progress tab if the batch has not been posted, or the Posted tab if it has.
Right click on the batch you would like to export.
Select Export Batch from the list of options that display and the Batch will be exported to Excel.
Summary
A view summarizing all GL account activity for a selected period and batch status is available in the summary screen.
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View GL Account Details
To review the details of an account, select the underlined credit or debit value from the column in review and the details will display.
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