Pathway:Accounting > GL Transaction Processing
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GL Transaction Processing consists of four screens that allow you to review all transactions posted in Navusoft by GL Account, and create new GL batches to post to your general ledger. Transactions displayed on the screen are organized by A.R. period, and Type.
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Batches are not able to be included in GL processing if there are any errors linked to them. Follow the steps below to resolve any setup errors the system has identified.
1. Review Setup Errors
Because errors are based on current setup, select Setup for GL accounts is reviewed when the GL Transaction Processing screen is opened. Setup Errors will show missing accounts or bad setup that must be reviewed to make necessary changes. To review:
Select the ‘Setup Errors’ link to
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open the GL Setup Errors popup window
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Review the Setup Warning column for the reason a warning was triggered. This is only informational and is not a link
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to the setup
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tools.
Leave the GL Transaction Processing tool and navigate to the location(s) setup is needed.
After
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setup has been fixed, return back to GL Transaction Processing and Load the Pending screen again. This will trigger the system to review Setup for GL accounts once again and clear the errors that were fixed.
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2. Review Transaction Errors and Fix Errors
This step assumes Setup Errors
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If have been reviewed and fixed and the Pending screen refreshed.
In the event an error count displays in the a batch’s Errors column for a batchAFTER setup was fixed, select it the error to review view the affected GL Account affected. If the error setup is an expected error (something setup was not going to fix, but is correct), select Fix Error and the error(s) will be resolvedcorrect and expected GL changes are correct, select Fix Errors.
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Create a GL Batch
After a batch has been created, it is available to view and Post from the In Progress tab. Note: Batches with errors are not able to be included in GL processing.
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From the Pending tab:
Select the AR Period. Only transactions from the selected period will display.
Select Type to filter and display a specific type of transaction on the screen.
Select all the transactions you would like to include in the batch.
To select all transactions, check the empty box in the upper left-hand corner of the header. Otherwise, check the box to the left of each transaction that the batch should include.
Select Create GL Batch and a Confirmation window will display.
Enter a note to display along with the batch.
Select Create Batch.
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