Pathway: Accounting > GL Transaction Processing
Part of 67 Release
The GL (General Ledger) Batch Processing tool is used to store and summarize all of a company’s transactions. This tool walks through the steps of moving pending transactions to posted using a batch process.
Create a GL Batch
From the Pending tab:
Select the AR Period. Only transactions from the selected period will display.
Select Type to filter and display a specific type of transaction on the screen.
Select all the transactions you would like to include in the batch.
To select all transactions, check the empty box in the upper left-hand corner of the header. Otherwise, check the box to the left of each transaction that the batch should include.
Select Create GL Batch and a Confirmation window will display.
Enter a note to display along with the batch.
Selected Create Batch. Upon selection, the batch will be placed in the In Progress tab.
Review In Progress Batches
Use the In Progress tab to review GL batches before they are posted. This screen (and the Posted screen) features drill down functionality to view information by GL account and then by transaction. Double click within the row of the batch to drill down to view GL account information. Then, select a GL Account to view the transaction details.
If needed, reverse a batch from In Progress back to Pending by right clicking within the row of the batch and selecting Reverse Batch.
Post a Batch
To post a GL batch after it has been reviewed, the following steps are used.
From the In Progress tabs:
Right click on the batch that is ready to be posted.
Select the Post Batch from the list of options that display.
When the Confirmation window Select Yes to confirm. The batch is now posted.
Export a GL Batch
To Export:
Select the In Progress tab if the batch has not been posted, or the Posted tab if it has.
Right click on the batch you would like to export.
Select Export Batch from the list of options that display and the Batch will be exported to Excel.
Summary
A view summarizing all GL account activity for a selected period and batch status is available in the summary screen.
View GL Account Details
To review the details of an account, select the underlined credit or debit value from the column in review and the details will display.
